Office Administrator

CAP Elevator is a family-owned, independent elevator company specializing in elevator and escalator service, repair, modernization, and new construction. We pride ourselves on combining industry expertise, professional training, and innovative technology to deliver exceptional service to our clients across New Jersey and Eastern Pennsylvania.

We are seeking a dedicated and detail-oriented Office Administrator to oversee daily office operations and support our growing team.

Key Responsibilities

• Prepare accurate proposals, invoices, and purchase orders for various projects.
• Maintain up-to-date records, including work schedules, contracts, and equipment inventories.
• Compose, send, and catalog pay applications efficiently.
• Coordinate with field service teams to procure materials and equipment from vendors.
• Process weekly payroll with accuracy and timeliness.
• Assist with other administrative tasks and office duties as assigned.

Qualifications

• Experience: At least 1 year in an administrative role (preferred).
• Technical Skills: Proficiency in Intuit QuickBooks, Microsoft Office, Google Workspace, and Dropbox.
• Communication: Strong written and verbal communication skills.
• Organization: Self-disciplined, detail-oriented, and able to manage multiple tasks effectively.
• Problem-Solving: A proactive problem-solver and team player.
• Industry Knowledge: Familiarity with the elevator industry is a plus.

Job Details

• Type: Full-time
• Schedule: Monday to Friday, 8:00AM - 4:30PM
• Education: Associate degree (preferred)

Why Join CAP Elevator?
As a family-owned company, we value our employees as much as our clients. Join a team where your contributions are appreciated, and you’ll have the opportunity to grow in a supportive and dynamic environment.